The Billing Specialist is responsible for performing clerical and administrative functions related to billing work performed by the organization. This position reports directly to the Billing Manager and supports accurate, timely, and compliant invoicing.

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Job Duties:

• Review Daily Work Reports (DWRs) for accuracy, completeness, and billable scope under the guidance of the Billing Manager
• Prepare and submit customer invoices in accordance with established contract terms, rate sheets, and billing procedures
• Verify invoices against assigned Purchase Orders (POs), ensuring correct job numbers, cost codes, and billing limits
• Track assigned unbilled work and escalate missing information or delays to the Billing Manager
• Communicate with field supervisors and project teams to resolve billing questions or missing backup
• Maintain organized and complete billing documentation to support invoice approval and audit requirement

Knowledge, Skills and Abilities:

• An organized and detail-oriented individual with experience or the ability to quickly learn railroad billing portals and customer-specific invoicing systems
• One year or more experience in the railroad or construction industry preferred, but not required
• Comfort reviewing Daily Work Reports (DWRs) and supporting accurate labor, equipment, and expense billing
• A dependable team player who can manage multiple assigned jobs while meeting billing deadlines
• Strong attention to detail with a high level of accuracy
• Strong communication skills with the ability to follow up with field personnel, project teams, and internal departments
• Ability to work well under direction and escalate questions or discrepancies as needed
• Ability to work independently and collaboratively in a fast-paced environment
• Strong time-management, organizational, and problem-solving skills

Benefits:

• Competitive Wages
• Benefits start first day of the month following hire - Medical, Dental, Vision, Disability
• Paid time off - Accrual starts Day #1
• 401k with generous company match
• Company paid Life Insurance
• Mainline observes eight holidays: New Year's Day, Memorial Day, Independence Day,  Labor Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Eve, and Christmas Day
• Employee Assistance Program
• Employee Referral Program

If you’re excited and ready to join our team, then click on the Non-DOT or DOT link below to fill out your application.  Our team will reach out to you and discuss the next steps in how to become our next Operator.

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